Including attending Board meetings, taking meeting minutes, and compiling and disseminating materials for monthly board meetings, Answer registration questions and perform basic HR duties, requiring an ability to learn the operations of our technical systems, including ADP and Camp Brain, Manage and oversee of the YMCA phone policies and procedures. endobj Position continually requires demonstrated poise, tact and diplomacy, Analytical ability is required in order to gather/summarize data for reports and projects and to find solutions to various administrative projects and issues, To be successful in this position, the incumbent needs to be punctual, have regular in-office attendance, and be available and visible to our clients. Monitors seating and space capacity and provides updates to Facilities and site head. Precision, accuracy and meticulousness in performing assigned tasks is essential. Includes assisting with various input and managing the workflow through of system activity, Work overtime on a planned basis as deemed necessary by supervision, Oversees physical condition of administration offices and administrative plant areas to ensure a safe working environment. Ensure all rooms are stocked with soda, water, Kleenex and other items as appropriate, Welcome possible job candidates/new hires and coordinate with recruiting and HR to connect them with the appropriate person, Manage the Office Supply Ordering and distribution of those supplies, Keep lobby area clean and presentable on a daily basis, Manage guest security badges distribution and log sheet, Handle lunch deliveries and tracking down/locating the recipient of the delivery, Manage SFLY Camera Kits Calendars and loan program for employees, Assistance on any other administrative tasks that may come up, Count and reconcile daily deposits, and prepare change orders for different units, Strong knowledge or Excel and ability to prepare and distribute both weekly and monthly reports pertaining to daily deposits, accounts receivables and payables, invoices, and Prima reports, Ability to pay attention to details in a busy and fast paced environment, Complete clerical office duties including ordering supplies, reviewing records, filing papers, making copies, and making calls to departments on campus, Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints, Closely support department’s processing of client invoices, Maintain all hourly employee timecards are accurate and in accordance with Federal and State wage and hour policy, Prepare reports for production and budgeting forecasting, Contacts vendors regarding expected delivery dates, minor problems, and returns, Answers records retention inquiries in line with corporate retention policy, Interfaces with storage vendor regarding search and retrieval of requested information, May coordinate the storage of documents to electronic or other media, Monitors destruction schedule and the disposition of records in compliance with company records retention policy, Records and distributes incoming and outgoing mail to designated drop-off points, Provides assistance with special mailings, Meters mail, coordinates outgoing mail to the external document courier, and records postage expenditures, Researches unidentified mail and distributes to appropriate personnel, Other general office administration duties as assigned, 2-3 years previous work experience but Fresh Graduate are encourage to apply, Excellent organization and interpersonal skills, Comfortable and experience working with technology (solutions), Proficient in Microsoft Office tools (or equivalent) – Outlook, Word and Excel, Clear and concise oral and written communication skills in Bahasa Indonesia and English, Office Administration: Manage the operations of SAP’s marquee location in San Francisco for an ever growing group of talented individuals, Travel and Meeting Logistics Coordination: Arrange internal and external meetings with customers and partners. Delivers new hire orientation when needed, Coordinates local policy and procedures with the appropriate corporate and or/ divisional functions to ensure full and complete procedures are in place covering assigned areas. Front Office Administrator II Resume. etc, Assist with monthly employee meetings if required, directly coordinates with CSN HR on updates and postings, Prepare/coordinate/update employee communication board for Magna staff, Prepare files for approval distribution for all CSS employees, tracks for completion. The PDF format is now the standard document format accepted in offices and organizations today. Has a full understanding of the job, Develops solutions to a variety of problems of moderate scope and complexity, Requires no instructions for routine work and general instructions for newlines of work or special assignments, Participates in determining details of assignments to a wide range of objectives. Ordering of supplies and office equipment maintenance. Title: Office Administrator resume template 1 Author: www.dayjob.com Keywords: Office Administrator resume, CV Created Date: 10/29/2013 11:23:48 PM Knowledge of other internal systems an asset, Assist with facilities requirements for weekly on-boarding of new employees and contractors, Manage after hours and internal event organization, Primary internal contact for all things work space related, Assist with and fine-tune processes to keep the office organized and running smoothly, Flexible attitude, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff required, Contribute to Admin/Facilities team efforts through teamwork and collaboration, as needed, Work closely with the Front Desk Coorindators, Executive Assistants and Office Manager to assist with basic office support functions as well as help with coordination of quarterly meetings and other types of events, Assist Office Manager with large internal office moves, Facilitate Safety & Emergency processes and a safe and secure working environment by coordinating with emergency delegates of each office and conducting annual emergency drills, Opportunities to work on a variety of ad hoc projects, Experience as an office administrator, executive assistant, or with similar project management work, Self-motivated, extraordinary attention to detail, and an internal drive to produce high-quality work, While this position will primarily be located at our Domain office, the ability and flexibility to travel to our other Austin office locations is needed, Highly skilled with Microsoft Office (Word / Excel / PowerPoint / Outlook), Day-to-day operations to make our office a cool place to work at, Serve as liaison with administrative staff in Esri headquarters and provide them with needed reports and information (payroll, accounting, insurance, etc. To include regular 1-2-1s, Prepare, compose and distribute presentations and reports, Assist Programme Manager to be prepared for all senior LT meetings including action tracking, Assist with other senior managers on SCIS Programme, Encourage and nurture good working relationships with colleagues, Analyse issues, determine priorities and establish a course of action to follow through to completion, Prepare, compose and distribute correspondence, reports, forms both internally and to the wider Customer as required, Work with colleagues in other functional areas such as Programmes, Communications, Supply Chain, Operations, Engineering, Legal, HR, IT, Research & Development, Support Services, Finance, Ethics to align and coordinate actions, Manage and maintain up to date Programme Hot Desk and Staff Desk Allocations for Permanent Staff, Contractors, Suppliers and Customer Joint Working Staff, Manage the day to day operation of the Facilities functions and handle all administrative duties diligently and independently, Handle general office HR functions including claims and expenses compilation, Raise all necessary requisitions to enable the office to operate, also provide requisition support and guidance to KL BIS management, Maintenance including minor repairs, cleanliness and complaints, Review of existing procedures for all related services to ensure continuous improvement, To undertake and complete any other assignments that may assigned from time to time, Support and carry out the day to day operation of the Admin functions and handle all administrative duties diligently and independently, Provide assistance to external clients who are requesting information, explanations, database support, written materials, and data reports, Employee expense reports and reimbursements, Ordering/cancelling/tracking us of fleet credit cards, Easily access internal and external information and resource products using information technology tools which support the work of the Administrative team (e.g. Organizes and maintains office filing system. Overall, identification of risk areas and implementation of remediation plans; May also identify and implement overall process enhancements, Serves as Technical Expert on all Staff Processes; Trains Staff on existing and new processes, ensuring understanding and compliance, Acts as backup for Legal Support Unit Manager and/or Staff as required, Completes assigned day-to-day tasks such as, Meeting and greeting clients, receiving deliveries and arranging couriers, Monitoring visitor access and maintaining security awareness, Acting as the health and safety representative, May assist in preparing annual budgets, and completes analysis of monthly budget activity, Schedules appointments and meetings, writes respective minutes and protocols, and arranges catering, Coordinates and establishes all travel arrangements, and reconciles travel and expense reports, Answers, screens, and places phone calls, and manages in- and outbound correspondence, Monitors all information flow, including maintaining paper and electronic files, Prepares presentations, reports, statistical charts and briefings, Assist in integration of new office technologies and systems as appropriate, Coordination of the Staff Movements register, Answer phone lines, screen and transfer calls, Greet visitors and manage security registration procedures, Order and maintain office and break room supplies, Facilities administration, including contacting building management regarding temperature and maintenance requests and setting up work space for new hires, General administrative support for office services, including shipping and package handling, Support as needed for project-based work and events, Ability to multi-task, work independently, and prioritize and manage tasks to meet deadlines and expectations with minimal supervision, Confident, professional demeanor and ability to maintain composure in a busy environment, Excellent verbal and written communication skills, including proficiency with MS Word, Excel, PowerPoint, and Outlook, Willingness to show initiative; enthusiasm when taking on new projects and responsibilities, 2+ years in administrative support experience in a start-up company is a plus, Responsible for administrative office duties being accomplished such as answering telephones, taking messages, distributing mail and maintaining adequate office supplies. At least 3-5 of those years should be in administrative management in a law office of more than 15 lawyers (preferably a branch office of a large law firm), Must demonstrate the ability to manage and solve complex problems, establish priorities and organize work, Working knowledge of computer software programs, such as Word, Excel, Power Point in a web-based environment, Strong analytical and problem-solving skills, writing and presentation skills, and coaching and developmental skills, Ability to be flexible and able to manage conflicting deadlines and requests, High level of skill with interpersonal relationships and communications, both individually and in group settings, Ability to influence at all levels of the organization, Must be a self-starter who understands the details within a much larger content and able to apply them to different situations, Ability to work in a teamwork/collaborative style and environment, Must be creative and flexible in order to respond quickly and positively to shifting demands and opportunities; ability to work under tight deadlines and handle multiple, detailed tasks, Must be a team-oriented person who can share information, goals, opportunities, successes and failures with the appropriate parties, Ability to organize, plan and carry out multiple related activities, Must pay attention to details and have the ability to follow up and follow through, Ability to work effectively in a multi-office environment, Serve as the primary real estate and facilities point of contact for Blackboard’s Reston office, Perform basic receptionist duties which includes answering phones and greeting visitors, Responsible for operational oversight and supervision of mail and delivery services, facilities cleaning, maintenance and repair activities, Responsible for coordinating office safety and security procedures, Serve as the de-facto events coordinator with responsibility for coordinating social engagements related to the Reston office, Supply all necessary furniture/access keys/cards needed for new onboarding employees, Other administrative duties as assigned, to include working directly with CEO’s office as needed, 1-3 years’ experience as an office manager or administrator, Manage corporate travel program including booking travel arrangements, Create, maintain, update office administration processes and procedures, Ensure neatness and orderliness of office kitchen, mailroom, training room, and conferences rooms, Organize and neaten office common areas including copier and lounge areas, Order, receive, and distribute supplies for employees and general stock, Order branded documents including business cards, letterhead, and envelopes, Manage relationships with office vendors for recycling, janitorial, vending, coffee, HVAC, and others, Create employee ID badges and train employees on alarm system, Respond to office management inbox inquiries/requests, Assist with reception coverage including answering phones, attendance management, and sorting mail and faxes during vacation period, High School diploma required – Associate’s or Bachelor’s degree candidates welcome, 3 - 5 years minimum office administration experience with ability to approach it with a positive and mature attitude, High level of comfort with learning new systems and subjects, Good listening skills with the ability to interact effectively with all levels of personnel and a variety of personalities, Strong organization skills with attention to detail, Qualified Candidate needs to be able to multi-task in a fast paced working environment, Requires strong attention to detail, excellent communication, typing and computer skills, ability to work with other team members, but also independently as needed, Business Office experience and Microsoft Office knowledge is helpful, At least 2-year EA/Admin and/or HR related working experience would be an advantage, At least 2-year basic financial payment processing practice, accounting certificate holder, Strong motivation and initiative to accomplish goals, Excellent communication capability of both written and oral English, Serve as the primary real estate and facilities point of contact for Blackboard’s San Francisco office, Oversee and maintain all office space, equipment and basic supplies, to include keeping all kitchens supplied, Serve as the de-facto events coordinator with responsibility for coordinating social engagements related to the San Francisco office, Ability to lift heavy objects for deliveries and inventory replenishment, Coordination of travel and expenses for Executives & video talent/brand voices, Work with administrative staff and management teams in other Turner properties to help organize corporate events, Handle expenses and maintain thorough, accurate expense reports for Executives, Event coordination including managing “morale” activities and budget for the NYC location and meetings logistical coordination, Point of contact for any visiting parties; meeting space inquiries; and answering main office phone, Main point of contact for building security, including registering guests, building maintenance requests, including repairs, garbage pick up, and obtaining proper COI’s for special building access, Maintains supplies inventory by checking office and food supplies stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies, Ensures operation of office and kitchen equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, Assists with the cleanliness of the general office, including conference rooms and kitchen/break room, Keeping diaries and arranging appointments, Organising travel and accommodation for staff, Ordering and maintaining stationery and equipment, Sorting and distributing incoming post and organising and sending outgoing post, Photocopying and printing various documents, sometimes on behalf of other colleagues, Covering Reception duties on an ad-hok basis, You will have previous experience in a similar role, Prior administrative experience supporting executive management, Strong organizational and communication skills, Excellent interpersonal skills. Enforcement of fire, safety, security policies, Perform initial troubleshooting for any plumbing, locking hardware, various office equipment, office furniture, etc., and proper escalation until issue is resolved, Proactive approach to general maintenance/upkeep, temperature checks, alarms, any controlled areas, security, systems utilized by our Associates, Company liaison to all site vendors, facility contractors, property management, fire/police departments, Basic reception duties including light phones, greeting visitors, announcing and escorting guests, On-call rotation and ability to respond for any afterhours emergencies required for the facility. competitors’ benchmark, price comparison, mystery shopping, etc. ... SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link. It all boils down to one thing: how you present yourself in action. Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials. ; Additional Requirements, Knowledge of all applicable Federal, State and local laws and regulatory requirements, Ensures effective, timely, and cost-efficient coordination for completion of client/administrative tasks, including ensuring 24 hour availability of support as needed to address emergency needs. Provide regular reporting, adjust scheduling, and assign/terminate access on demand, Manage the CCTV system for proper operation and research of any violations, Monthly inspections on life and fire safety equipment. Customer service skills necessary to effectively and professionally respond to requests. ), Answers phones, maintains calendars, schedules meetings and arranges all necessary visitor passes, Handles expense reports, arranges travel and manages vacation schedule for all team members including coordination of major meetings, Assists in preparation of presentations & analysis which includes proofreading, making revisions, copies and binders, Manages SAP requirements for group and is an authorized PCard holder for the division, Oversees office supplies and maintains networked hardware and software for the group, BA degree with at least 1-2 years of work experience in an office setting. first aid etc, Act as one of first points of contact – answer telephone calls, deal with queries etc, Help with the day to day running of the office, keep offices running smoothly, Keeping files of past orders organised and up to date, Experience within a similar role/environment is essential, Computer literate with good skills in word , excel , email , internet etc, Good knowledge of SHEQ procedures , risk assessments, work permits etc, Able to communicate at all levels including Engineers and Clients, Experience of using computerised PPM Software Planon, SAP, Maximo, Coupa etc, Bachelor's degree (Preferred but not mandatory), Five years+ of related administrative support experience in a role where regular customer/client contact was the norm, Experience in a multi-tasking corporate position would be an asset, Customer focused with a warm and engaging personality that conveys well in person and over the telephone, Intermediate level skills in Microsoft Word, Excel, PowerPoint and Outlook, Comfortable with technology and fearless about adapting to new tools and applications, Demonstrated ability to learn new skills such as mastery of proprietary software is essential, Excellent oral and written English communication skills, Ability to prioritize multiple tasks assigned by numerous individuals, Independent and driven to take initiative in order to complete tasks and solve problems, Ability to complete tasks with speed and accuracy while meeting deadlines, Team player willing to be flexible in the midst of changing priorities, Professional presentation; comfortable interacting with a diverse range of candidates and staff, Able to maintain a high level of confidentiality, Bachelor's degree or an equivalent combination of education and experience, Three plus years of related administrative support experience in a role where regular customer/client contact was the norm, Candidates with experience in a role that required a high degree of confidentiality will be preferred, Prior experience managing small projects would be an asset, Customer focused with a warm and engaging personality, Comfortable with technology and working with a team in a virtual environment, Must be fluent in English and proficiency in a second language, ideally Spanish, would be ideal, Adaptable and flexible with the ability to prioritize multiple tasks assigned by multiple people, Professional presence; comfortable interacting with a diverse range of candidates and staff, Provides assistance to 2 or more line managers, Manages access to the executive, maintains and modifies executive schedule, Performs normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals and receiving, referring, or answering mail, Reviews drafts and finished documents for appropriate grammatical usage, answers questions relating to office operations and established policies and procedures, Gathers, compiles and reports on information relevant to supervisor's assignment, University degree or equivalent work experience that provides knowledge of and exposure to fundamental theories, principles and concepts, Experience working in a professional corporate environment essential, Experience dealing with external visitors/customers required, ideally as a previous receptionist and/or office administrator, Experience working in field of facility management and/or Health and Safety preferred, Experience and understanding of working with confidential information and the importance of data security, Working with all levels of seniority confidently both in terms of colleagues, visitors, suppliers and facility contractors, Experience working in a role of individual responsibility, Management of president office administration, Input data, maintain spreadsheets, deal with telephone queries from staffs, customers and suppliers, Dealing with incoming e-mail, faxes and post, organizing meetings, liaising with clients, suppliers and other staff, And the organization and storage of paperwork, documents and computer-based information, Bachelor or above Degree in business related subject, At least 2 year of Admin. More Samples of Resume and Cover Letters Format 1. GL coding and submission of invoices through Concur, Prepare meeting agendas, take meeting minutes and preform follow-ups on meeting action items, Format and proof draft copies of company policies and programs, Assist in organizing company functions and employee wellness programs, Post-Secondary Education relating to Business Administration, Ability to take direction and work with minimal supervision, Two (2) or more years of management experience or 5 or more years of administrative experience required, Experience in a professional services firm preferredPrior project management experience preferred, Strong management and delegation skills to effectively lead and direct Administrative team, Excellent interpersonal skills with the ability to relate with diverse personalities in a tactful and mature manner, Ability to respond tactfully and professionally in high demand situations, Superior verbal and written communicate skills, Ability to successfully multi-task while working independently or within a group environment, Managing daily office operations – responsible for opening and closing the office and maintaining cleanliness and order, Demonstrating confidence, professionalism, responsiveness and exceptional customer service skills, Answering multi-line switchboard and directing calls for downtown and Deerfield office, Performing administrative tasks such as scheduling meetings, drafting communications, managing conference room schedules, handling internal catering needs, and supporting professionals with special projects as needed, Liaising with building and property management to ensure compliance with property policies and procedures with regard to building access and security, guests, deliveries, maintenance and repairs, Processing mail – maintaining organized and efficient shipping procedures and courier service between downtown and suburban offices, Maintaining detailed accounting of office and kitchen supplies; placing orders; reviewing billing in a timely manner, Minimum 2 years Receptionist/Administrative experience in client-facing environment, Proficient in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook), Excellent communications skills both oral and written, Attention to accuracy and detail. Incudes formatting, proofreading and editing documents and proposals as needed. 3 0 obj Records issues and documents any problems into facilities tracking maintenance system. When writing a cover letter, be sure to reference the requirements listed in the job description.In your letter, reference your most relevant or exceptional qualifications … 2 0 obj Assist in facility security management, monitoring front entrance, and enforcing security procedures, 20% Event Planning for various employee recognition, safety, community participation activities and customer visit events throughout the year, to include meals and catering, room set-up, and required supplies and attire for visitors, 20% Supply Inventory Management, including the ordering, receiving and overall management of office supplies, safety supplies, stakeholder uniforms, and other miscellaneous items. ), Comfort level with transactional based systems, such as SAP, Agile and Workday reporting, College Certificate in Administration or related field, Strong written and oral communication skills in English; French proficiency is an asset, Excellent interpersonal skills – naturally collaborative with a focus on supporting the achievement of team and organizational goals, Strong professionalism and work ethics at all times – discretion, confidentiality and good judgment are essential in this role, Previous experience with events/meeting logistics is an asset, Actively handle multiple requests under time pressures and willingly takes on challenging responsibilities, Autonomous and manages priorities with minimal guidance. gym logs, door reports, and employee access), Act as liaison for vendors, assist with catering orders/event coordination, and assist with conference room reservations, Assist in ensuring that the building is presentable and in compliance, High School diploma required, Associate’s or Bachelor’s degree preferred, Working knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook), Great communication skills and excellent phone presence, Ability to manage multiple tasks and responsibilities while exercising good judgment, Responsible for the organisation of administrative tasks within the Branch, Complete all necessary paperwork as requested, Opening, sorting, delivering and collecting post – internal and external, Inputting hire details on to the company database, Invoice queries, service requests and breakdowns on site, Other general administrative duties as required by the branch, Takes personal ownership for the safety of themselves and those around them, Takes the initiative and seeks out additional work wherever possible, Takes personal responsibility for career development and improving own skills, Personally takes responsibility for making it easy for all customers, Communicates in a clear concise and professional manner, Able to work in a team and encourage a supportive family atmosphere, Passionate about providing the best customer service, Demonstrates a strong work ethic, focussing on personal achievement and results, Setup, maintain and close bank accounts and merchant services, Reconcile daily bank activity and monitor transactions for unusual changes, Prepare monthly and quarterly audits to ensure compliance with procedures, Online banking administration of users, passwords and entitlements, Prepare monthly bank and flooring reconciliations for assigned accounts, Perform assigned duties related to inventory management – Posting new vehicle inventory, computer based, data entry, Process flooring payoffs and requests for car deals, Communicate errors, unusual items, proposed solutions and process improvement opportunities, Actively communicate with supervisor and escalate concerns, Other duties and special projects, as assigned, Meet and exceed individual objectives as defined by supervisor, Thoroughness, accuracy, and timeliness in completing essential duties, Strong attention to detail and sense of urgency, Time Management – ability to prioritize workload and manage one’s own time, A background in banking, accounting and/or finance, Previous experience as a vehicle administrator, Physical Demands: Standing, walking over 1/3 of the time, sitting to 2/3 of time, kneeling/crouching to 2/3 of time, reaching with hands and arms to 2/3 of time, talking or hearing over 2/3 of time; move, transport or place up to 1/3 of time up to 25 pounds, Working Conditions: Indoor office environment, considerable use of telephone, computer and other office equipment, Responsible for primary courier and mailing function, Flexible schedule and able to guarantee a minimum of 25 hours per week, Proficient working with Office Suite (Outlook, Powerpoint, Excel functions such as pivot tables, consolidation and graphics, etc. Benchmark, price comparison, mystery shopping, etc. front desk receiving deliveries... 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